IT Asset Management (ITAM) Software

IT Asset management is the process of managing and monitoring it assets found in a network. You can manage LAN as well as work from home endpoints from a central location. Using IT Asset management (ITAM) software, you can manage both hardware and software assets in your network anywhere, anytime, from your laptop or mobile phone. Similarly, software asset management software also helps in keeping track of digital assets. With the help of asset scans present in an ITAM software, you can easily configure alerts to notify you regarding any change detected in the hardware or software inventory. Desktop Central's IT Asset Management Software is one of the best IT management softwares that offers effortless management of physical and digital assets along with predefined inventory reports and email notifications to track, monitor and manage everything from a single console.

IT asset management software solutions - ManageEngine Desktop Central

Here is a complete list of IT asset tracking and management features offered by Desktop Central for a comprehensive IT asset management (ITAM):

Periodic Asset Scans

In today's fast-paced world, devices are replaced or upgraded within the blink of an eye, at an alarming frequency. It is your job as an IT Administrator to keep track of all these changes/additions and ensure that only authorized devices are connected to your network. Desktop Central's IT asset tracking and management software scans your network periodically to fetch software and hardware inventory details and detect any changes in your network. You can perform asset scanning in Desktop Central's IT Asset Management software in the following ways:

    IT asset management software free - ManageEngine Desktop Central
  1. On-Demand Asset Scan
    Using the asset management software, you can initiate an asset scan anytime, anywhere and once it is completed, a detailed report will be sent to the configured mail id.
  2. Scheduled Asset Scan
    An asset scan can be scheduled to take place at a configurable time and frequency and it will be initiated automatically according to the details specified. The report will be sent to the mail id mentioned in the configuration.

Hardware Warranty Management

Keeping track of hardware warranty can help you save unnecessary maintenance costs. Desktop Central's IT Asset Management software greatly assists in computer asset management by automatically detecting warranty details for Dell, Lenovo, Toshiba and HP devices. Desktop Central's asset management software also has pre-configured reports for computers with about-to-expire warranty and computers for which the warranty has expired already.

Real Time Inventory Alerts

IT Asset Management software - ManageEngine Desktop Central

With the help of the asset tracking software you can set up real-time notifications for whenever a new software is installed, a hardware component is added/removed, software is under licensed or is being used after license expiry, commercial software is installed/uninstalled, disk space on a computer falls below a specified percentage, and more in just a few clicks.

Software Metering

You can cut down on significant expenses by monitoring the usage of commercial software, and ensuring that you're using the licenses efficiently. Software asset management has never been easier with Desktop Central's Asset management software, using which, you can view detailed reports and determine whether the software usage justifies the cost, which helps you make informed procurement decisions.

Software License Management

IT Asset Management (ITAM) tool - ManageEngine Desktop Central

Ensuring you're license compliant at all times can help you steer clear of hefty non-compliance fines during a software audit. Desktop Central's IT asset tracking and management software makes this process a whole lot easier by detecting your compliance status automatically. When a software is found to be under licensed, you can either add more licenses or uninstall the software from required number of computers using IT Asset Management software on Desktop Central's mobile app.

Learn more about software license compliance.

Software and Hardware Inventory

Staying up-to-date and informed about the assets present in your network empowers you to make data-backed decisions about acquiring new assets, which will lead to cutting unnecessary expenses. Desktop Central's IT Asset Management (ITAM) software offers in-depth reports related to both hardware and software asset management along with all the relevant metrics, and this information is easily accessible from your mobile phone, using Desktop Central's mobile app.

File Scanning

IT asset management system - ManageEngine Desktop Central

Using asset tracking software, gain visibility on the type of files present in your network by setting up rules and scheduling scans. You can set up file scan rules(audio, video, documents, etc) and determine how much space is being occupied by these files. If required, you can notify users to delete unnecessary files on computers with low free disk space.

Prohibit Software and Block Executables

As a system administrator, you need to ensure that none of the computers have any prohibited software installed on them. Using Desktop Central's asset management software, you can prohibit software and add an auto uninstall policy within a few clicks. You also have the option to notify the user and request them to uninstall the software on their own. In some cases, malicious software doesn't need to be installed on the computer and can be run from an external drive. To prevent the usage of such applications, you can block these executables. This will prevent the application from being executed which will in turn prevent attacks/data breaches.

IT Asset Management Best Practices

Because of the sheer number of assets in enterprises, IT asset management software can be intimidating. Here are a few best practices you can weave into your existing ITAM strategy to ensure optimum results:

  1. Keep redefining and evolving your strategy. IT asset management (ITAM) is not a destination, ITAM is a process and needs to be treated as such.
  2. Set up real time notifications for any hardware/software changes within your network, so that you can detect anomalies and remediate right away.
  3. Before renewing the license for a commercial software, analyze the usage statistics thoroughly to ensure that you buy only what is required.
  4. Enable real-time alerts for:
    • When the license status is under-compliant
    • When a commercial software is installed/uninstalled within your network
    • When the license for a commercial software is about to expire

What is IT Asset Management (ITAM)?

IT asset management (ITAM) is the process of identifying, discovering, procuring, managing, monitoring and disposing IT assets present in an enterprise. It entails having a centralized view of all the assets present in a network along with software and hardware details. Having a thorough ITAM process in place can empower you to make data-backed, strategic decisions about acquiring new assets, thereby cutting down unnecessary expenses. An IT Asset Management software also allows you to manage software licenses, monitor changes in the inventory and download customized reports with a click of a button.

Why ITAM is important?

ITAM is all about monitoring and managing the assets available in your network. These assets play a huge role in the productivity of any organization. It is necessary to manage these assets to avoid risks and unwanted expenditure and improve efficiency and productivity. By monitoring the assets in your network, you can reduce the downtime and discover, repair or replace damaged assets quickly. In work from home scenarios, an IT Asset Management software can help in monitoring the logon activity of employees with the list of active computers. Alerts can be configured to notify you about the changes in the hardware and software inventory. Unwanted applications can be prohibited or uninstalled from the assets automatically. Desktop Central's IT Asset Management module has ability to discover, manage and monitor IT Assets.

What are the different types of IT Asset Management?

  • Hardware asset management involves the management of tangible devices such as laptops, desktops, keyboards, printers, etc. Desktop Central's ITAM software allows you to categorize your computers based on OS, manufacturer, disk usage, age and device type and hardware assets based on manufacturer and types. You can also configure alerts to notify you if any new hardware is detected in your network.
  • Software asset management involves the management of all the software applications/executable that are installed on endpoints in a network within an organization. It also involves software license management, software metering and much more. You can also prohibit certain applications by adding them on the prohibited software list. Desktop Central also allows you to configure compliance alerts to stay software license compliant at all times.
  • Digital asset management is the management of documents, pictures, videos or in general, data in any form that has been paid for, produced or is being managed by your enterprise.

What are the benefits of IT Asset Management?

Enterprises now-a-days can have anywhere between 1000 to 100,000+ devices in their networks and it goes without saying that a centralized and automated IT asset management software is required to track and manage these IT assets. ITAM process not only allows you to do that, but it also gives you the visibility and insights required to strategize and make informed IT asset procurement decisions while mitigating the risks in the most cost-efficient way possible.

Importance of IT Asset Management (ITAM) in an organization

  • IT asset management software is crucial to any enterprise that possesses numerous endpoints in its network. Let us say that an enterprise has 500 computers and other hardware components like keyboard, mouse, etc. Each of these desktops and laptops will have various applications installed in them and computer asset management will become an onerous task. It is required to keep track of all these IT assets in an enterprise.
  • An ITAM process enables an IT admin to monitor the number of assets available to avoid unwanted expenditures, repetitive purchases, and productivity and security issues.
  • The applications installed in a computer may contain prohibited software that may raise productivity and compliance issues. IT asset management software also allows an admin to monitor and manage software assets by overseeing licensed software usage and prohibiting unwanted software.
  • It also allows scanning of specific file types to review the memory usage of these files. Alerts can be configured for every change induced in these assets, thus giving the user and admin control and clarity over the IT assets.

IT Asset Management Overview

IT asset management software is, as stated above, performing certain operations on hardware and software assets of the organization like identifying, discovering, procuring, managing, monitoring and disposing them. All types of IT Asset Management like Hardware Asset Management, Software Asset Management and Digital Asset Management are of critical importance for the smooth functioning of any organization. As assets play a huge role in ensuring a productive workflow of an organization, managing them is of paramount importance. By monitoring and managing assets to reduce the turn-around-time in replacing or repairing damaged assets, organizations can save a lot of time, manpower and money. ManageEngine's Desktop Central is one of the best IT asset management softwares that helps an IT administrator in automating many of the routine tasks and offer a comprehensive overview of the status of assets in the network.